Productivity Calculator
Calculate productivity per person and per hour, or work backward to find revenue, staffing, or hours.
Inputs
How to use (and examples)
- Per person: productivity = revenue ÷ employees
- Per hour: productivity = revenue ÷ hours
- Works backward: set a target per person/hour to find revenue, or find needed employees/hours.
- Example 1 (house cleaning): 2 employees, 8 hours, $1200
- Per person = 1200 ÷ 2 = 600
- Per hour = 1200 ÷ 8 = 150
- Example 2 (Mark vs Rob):
- Mark: $12,300 ÷ (40×4=160 h) = $77/hr
- Rob: $5,500 ÷ (24×4=96 h) = $57/hr
Free Productivity Calculator – Measure Your Work Efficiency Instantly
Whether you run a cleaning crew, a manufacturing cell, an agency, or a field service team, productivity is your north star. It tells you how effectively your people, hours, or machines convert effort into revenue or units. Use this free productivity calculator to measure productivity per employee and per hour, set realistic targets, and even “back-solve” how much revenue, staffing, or time you need to hit your goals.
This guide walks through the core formulas, real-world use cases, a step-by-step tutorial, examples you can copy, and practical tips you can apply today. You’ll also learn how to avoid common mistakes that distort your numbers.
What is a Productivity calculator?
A productivity calculator quantifies output relative to input over a defined period. Output can be revenue, units produced, jobs completed, or service tickets resolved. Input is usually employees (or machines) or total working hours. This calculator focuses on revenue as output and either employees or hours as inputs—so you can compare productivity across people, shifts, or timeframes.
- Benchmark performance by team, shift, or month
- Set targets and track improvement
- Plan staffing to hit revenue goals
- Identify pricing or efficiency issues early
Productivity Calculator per employee Core formulas (clear and simple)
Productivity per person
- productivity per person = revenue ÷ number of employees
- Example: $1,200 ÷ 2 employees = $600 per person
Productivity per hour
- productivity per hour = revenue ÷ total hours
- Example: $1,200 ÷ 8 hours = $150 per hour
Reverse calculations (back-solving)
- Revenue needed = target per person × employees (or target per hour × hours)
- Employees needed = revenue ÷ target per person
- Hours needed = revenue ÷ target per hour
How to use the free productivity calculator- Step-by-step Guide
- Select “Solve for”
- Choose Productivity (to compute per person and per hour), or pick Revenue / Employees / Hours (to back-solve targets).
- Enter revenue (output)
- Add the total money earned in your time window (day, week, month). If you track units instead of dollars, you can still use the same math—just interpret “revenue” as “units.”
- Add inputs (employees and/or hours)
- Employees: Number of people (or machines) contributing to the work.
- Hours: Total work hours (sum of everyone’s hours for the period).
- Set targets (optional)
- If you’re solving for revenue, employees, or hours, add a target per person and/or per hour. Example: “We want 600perpersonperday”or“600perpersonperday”or“90 per hour.”
- Click Calculate
- The tool returns:
- Productivity per person
- Productivity per hour
- Or your back-solved number (revenue, employees, or hours)
- The results card also shows a clear breakdown so you can explain the math to the team.
- Interpret and act
- If per-person productivity is below target, review staffing, pricing, or scope.
- If per-hour productivity lags, investigate scheduling, idle time, and process bottlenecks.
Use cases (with long-tail targeting)
Service businesses (cleaning, landscaping, HVAC)
- Target keywords: “service business productivity calculator,” “cleaning company productivity per hour,” “HVAC revenue per tech calculator”
- Why it helps: Set a predictable price per job and plan staffing for busy days.
Agencies and professional services
- Target keywords: “agency productivity calculator,” “billable hours productivity per employee,” “consulting productivity per hour”
- Why it helps: Balance billable work with utilization targets and avoid over-staffing.
Manufacturing and light assembly
- Target keywords: “manufacturing productivity per labor hour,” “output per operator calculator,” “units per labor hour calculator”
- Why it helps: Compare cells, shifts, and machine-assisted work; fix bottlenecks.
Construction and trades
- Target keywords: “construction productivity calculator,” “revenue per labor hour in construction,” “labor productivity calculator”
- Why it helps: Bid more accurately and ensure crew size matches timeline and revenue goals.
SaaS, IT, and support teams
- Target keywords: “IT support productivity per hour,” “tickets per agent calculator,” “service desk productivity calculator”
- Why it helps: Translate tickets or tasks into output; align staffing with SLAs and seasonality.
Real-world examples
Example 1: Day-rate for a cleaning crew
- Inputs: Revenue $1,200; Employees 2; Hours 8 total
- Per person: $1,200 ÷ 2 = $600 per person
- Per hour: $1,200 ÷ 8 = $150 per hour
- What it means: If your target is $550 per person or $120/hr, you’re ahead. If not, raise pricing, tighten scope, or adjust schedule density.
Example 2: Mark vs Rob (monthly)
- Mark works 40 hours/week; Rob works 24 hours/week.
- Mark revenue: $12,300; Rob revenue: $5,500
- Mark hours: 40 × 4 = 160; Rob hours: 24 × 4 = 96
- Mark per hour: $12,300 ÷ 160 = $77/hr
- Rob per hour: $5,500 ÷ 96 = $57/hr
- Takeaway: Mark has higher hourly productivity—perhaps better scheduling, pricing, or upsells.
Example 3: Manufacturing cell (weekly)
- Revenue: $50,000; Employees (operators): 4; Hours: 4 × 40 = 160
- Per person: $50,000 ÷ 4 = $12,500 per person (week)
- Per hour: $50,000 ÷ 160 = $312.50/hr
- Action: If another cell is at $270/hr, investigate setup times, changeovers, or machine uptime.
Example 4: Back-solving revenue for a daily target
- Goal: $700 per person; Team: 3 employees
- Revenue needed: $700 × 3 = $2,100 per day
- Use the calculator’s Revenue mode: set target per person = 700, employees = 3.
Example 5: Back-solving hours to hit a weekly goal
- Goal: $90/hr; Revenue target: $10,800
- Hours needed: $10,800 ÷ $90 = 120 hours
- If you have 4 people, that’s 30 hours per person (spread across the week).
How to set targets (and not guess)
- Start with history: Pull the last 8–12 weeks of revenue and hours to find your median per-hour and per-person figures.
- Compare top vs. bottom quartiles: What’s different on your best days (route density, add-ons, fewer callbacks)?
- Talk to frontline leads: Confirm realistic targets (e.g., travel time, average job length, crew composition).
- Adjust targets by season: Build in realistic forecasts for peak/slow periods.
Tips to improve productivity after you measure it
- Bundle jobs geographically (route density): Fewer miles mean more billable time.
- Clarify scope and pricing: Avoid over-servicing at the same price.
- Standardize setups: Checklists, kitting, and prep reduce start/stop time.
- Cross-train smartly: Reduce single points of failure and downtime.
- Upgrade tools that bottleneck output: The cheapest tool often costs more in lost hours.
- Tighten scheduling: Shorten gaps between jobs; confirm appointments to reduce no-shows.
- Track utilization: For agencies/services, raise the share of billable hours without burning people out.
- Debrief weekly: 15-minute team retro to surface one friction and remove it.
Common mistakes (and quick fixes)
- Mixing units with dollars: If you track units, don’t compare them to revenue-based targets. Be consistent.
- Ignoring total hours: Looking only at per-person numbers can hide overtime or idle time.
- Averaging apples and oranges: Separate crews, service types, or regions when you benchmark.
- Forgetting minimums and setup time: Small jobs can look unprofitable unless you price for mobilization.
- Setting targets too high too fast: Move in steps; reward hitting milestones to keep morale high.
When to use hourly vs. per-person targets
- Per person (revenue ÷ employees) is best for staffing plans and crew-level comparisons.
- Per hour (revenue ÷ hours) is ideal for scheduling density and process optimization.
- Use both: Track per hour to improve operations; track per person to plan staffing and compensation.
FAQ/Frequently Asked Questions
Measuring productivity isn’t about squeezing people—it’s about removing friction so the same team can do great work with less stress. Use this free productivity calculator to baseline where you are now, set realistic targets, and back-solve your way to smarter staffing, pricing, and scheduling. Recalculate weekly, celebrate small wins, and focus on sustained improvements.
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